Job offer

103180518143840

Entitled :
Billing Specialist Chargé de Facturation H/F
Languages :
Anglais Courant -
Catégory (M/F) :
FACTURATION
Salary :
selon profil
Contract type :
CDI Temps Plein
Work location :
PARIS 09
Studies level :
bac +2
Experience :
2 ans
Agency : Alice COYTE

Billing Specialist H/F


GR International Profiles, cabinet de recrutement spécialisé en personnel bilingue et biculturel, recherche pour son client, un(e) Billing Specialist.
Ce poste est un CDI à pouvoir rapidement.

DEFINITION DES TACHES
• Client Intake

o Preliminary conflict search, liaising with Client Intake services (notably for Jacques Buhart),
o Fill new client and matter form on behalf of Partners if secretary is not available,
o Local office reviewer for client/matter form filed by Partners and secretaries,
o Draft and review engagement letter and liaise with Client Intake services when engagement letter is signed by client,
o Fill Probono matter form on behalf of Partners,
o Follow up on opening form client/matter process, remind to Partners and secretary to clear conflict and e-sign the client/matter form.
o Train secretaries and collegues on prebill manager and Billing tools


• Billing


o Print and provide prebills if needed to Partners for billing instructions,
o Work on prebill further to Partners instructions and prepare draft invoice, o Follow-up on new billing paperless system
o Prepare and edit bills,
o Prepare cover letter in order to send to client our bills,
o Copy, scan and send bills to client,
o Implementation of Ebilling for specific clients,
o Prepare credit notes using Aderant - cancellation request to cash adjust if necessary,
o Follow up Billing with Partners,
o Supervising timekeepers and / or Administrative Assistants to ensure timely processing of timesheets,
o Processing time and disbursement write offs,
o Follow up transfer time with secretaries and the US,
o Processing closing matters,
o Processing and analysing complex client billing,
o Ensure that all tasks and duties completed are done within the firm’s set guidelines and policies,
o Respond to internal and external inquiries in a timely manner,
o Providing project analysis as directed, utilising Aderant for various analytical reports,
o Update Paris client/matter number list,
o Amending rates, liaise with US for implementation,
o Working closely with the new work-study on billing process (review and check work).

• Account Receivable

o Conducting a monthly review of Work In Progress (WIP) reports for the firm and arranging review meetings with Partners,

o Holding meetings with Partners to discuss AR in order to determine most appropriate course of action,
o Arranging for collection of outstanding debts,
o Keeping Partners up to date on outstanding matters,
o Responding to internal and external queries in relation to all revenue/billing/credit control matters,
o Filing all billing and accounts information in a timely and accurate manner.
o Provide A/C and Finance manager with doubtful client folder


• Accounts payable

o Back up on control Expense report submitted by lawyers (first approval), when accountant is not in.

Get organized with colleague so that billing activities are maintained all year long including on 31st of December.
COMPETENCES REQUISE
Après une première expérience réussie, vous souhaitez intégrer une équipe dynamique.
Bac+2
PROFIL RECHERCHE
Nous recherchons une personne proactive, organisée et ayant le sens des priorités et de la confidentialité. Vous savez travailler dans l’urgence et vous adapter rapidement. Rigueur, autonomie et flexibilité sont les atouts pour réussir à ce poste.

Rémunération selon profil est expérience.